Data Protection

Data Protection


The Data Protection Office ensures that the Constabulary’s data use meets required standards. Data has an increasingly important role to play in modern policing and, with our Digital Transformation, we’re increasing the availability and accessibility of high-quality data that can be a powerful asset in the fight against crime. With that power comes responsibility. Data Protection is about the ethical, lawful and secure use of data so that it can be effective in helping us keep people and communities safe. 


The Data Protection Compliance and Audit team ensures that departments across the Force are compliant in their information use. It does this by processing transactional audits, investigating data breaches, writing information sharing agreements and by wielding influence to ensure data protection is woven into new system and process designs.


Information Security makes sure that information is protected from unauthorised access, modification or destruction while also being readily available to those who need it. This involves continual risk assessment and ensuring that tools and systems are in place to establish a culture of information security within the Force.  

The Review Retention and Disposal (RRD) team is the part of the Records Management team that gathers information on the offending history of individuals and decides whether records should be retained or disposed of in compliance with Management of Police Information (MoPI) legislation. The Team also handles police record enquiries from the public.

A driving force of more modern approaches to information management, the M365 team develops innovative records management solutions using Microsoft 365—particularly SharePoint and Teams—and trains teams across the Force on how to use them.    

The Information Access team handles Freedom of Information and Right of Access requests made by the public and internal team. They ensure that requests are processed in an efficient manner and that sensitive information is handled carefully and in line with legislative standards.  

Case Study

Karen Linney

Job title: Data Protection and Information Compliance Advisor

Length of service: 22 years

I started at Lancashire Constabulary aged18 as an Administration Assistant in the Professional Standards Department.  I then progressed to work in the Data Protection Department and processed Subject Access requests.  I left this role to become a police officer, but didn’t stay in the role very long as I didn’t enjoy it as much as I thought I would! I came back to the Constabulary and worked in a few different departments before starting in my current role back in Data Protection 15 years ago – I am like a boomerang that keeps coming back!  

I have done numerous training courses and qualifications in Data Protection and I also was fortunate enough to achieve a formal qualification in Leadership and Management, which the Constabulary paid for and supported me doing. Lancashire Constabulary prioritises wellbeing and it is a friendly and flexible organisation.  You feel like ‘part of the policing family’ working here.

Karen Linney